Secretary – Bilingual

Join the Patakfalvi Notaire family! We are recruiting a full-time secretary Would you like to join a dynamic team where you can develop your career? Send your CV to cv@mynotaire.ca.

You’ll find a harmonious and safe working environment, competitive wages, and the encouragement of personal development!

• A dynamic and supportive team environment.
• Free membership to Carrefour Multisport gym;
• Opportunities for professional growth within the firm.

We invite you to visit our website to find out more about our firm. https://mynotaire.ca/

About Patakfalvi Notaire Inc.:

Patakfalvi Notaire Inc. is a prestigious notary firm committed to providing reliable, professional, and courteous service to all our clients. With a deep focus on building trust and fostering long-term relationships, our firm specializes in a variety of notarial services, including real estate transactions, wills, mandates, and more. We pride ourselves on our personalized approach, ensuring each client receives the care and attention they deserve.

Position Summary:

We are seeking a dedicated and professional secretary who will be the first point of contact for our clients. As a key team member, you will ensure the smooth operation of the front desk, providing a warm and welcoming environment to all visitors. The role requires a high level of organizational skills, attention to detail, and excellent customer service abilities.

Key Responsibilities:

• Client Reception: Greet and assist clients, both in-person and over the phone, ensuring they feel welcome and comfortable.
• Phone and Email Management: Answer and route phone calls efficiently, respond to emails, and manage inquiries from clients.
• Appointment Scheduling: Coordinate and schedule appointments for notary consultations and other services using both manual and digital systems.
• Administrative Support: Assist in various administrative tasks such as filing, data entry, document preparation, and client follow-ups.
• Payment Processing: Handle payments, issue receipts, and manage client records with confidentiality.
• Office Coordination: Ensure the reception area is neat and orderly and maintain office supplies inventory as needed.

Required Qualifications:

• Education: High school diploma or equivalent (Post-secondary education in office administration or similar is an asset).
• Experience: Previous experience in a receptionist or administrative role is preferred. Experience within legal or notarial services will be considered an asset.
• Skills:
• Strong communication skills in both English and French.
• Proficiency with office management software (e.g., Microsoft Office Suite, client management systems).
• Ability to multitask, manage time efficiently, and prioritize tasks.
• Excellent attention to detail, organizational skills, and a customer-oriented mindset.

How to Apply:

Please send your resume and cover letter to cv@mynotaire.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.