Analyst, Payroll Accounting

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us! Job Summary

The Analyst, Payroll Accounting is responsible for processing unionized and management off-cycle payrolls. The incumbent is responsible for managing garnishments, subpoenas, confirmations of employment as well as Records of Employment. This position requires timely and precise execution of accurate disbursements to third party vendors under very tight deadlines.

Main Responsibilities Deductions and Third-Party Vendor Management 

·       Handle the third-party vendor reconciliation process to ensure timely and accurate remittances

·       Coordinate cheque reconciliations and distribution of payments to various authorities that do not accept electronic fund transfers

·       Ensure timely issuance of all payments to individual tax authorities

·       Handle Canadian tax remittances and audits through adherence to current tax regulations

·       Receive, research and maintain all Court Orders and Garnishment notices issued to payroll

·       Review, validate and process employee Garnishments and subpoenas

·       Create and maintain all goal deductions including periodic adjustments as issued by the various authorities

Payroll Execution Requirements 

·       Carry out processes related to unionized and management payroll off-cycle runs, including special payments, all within the required timeframe and ensuring accuracy

·       Handle the Record of Employment process for Canadian management employees and all Autoport employees, including correspondence with Service Canada

·       Monitor employee transfers between Union and Management payroll cycles, ensuring accuracy of compensation through the transition, and process the required employee record adjustments

·       Ensure quick resolution of all employees pay disputes

·       Investigate employee overpayments and coordinate recovery of funds

Reporting and Audits 

·       Proactively review existing controls, analyze exceptions and perform required corrections to protect payroll accuracy

·       Identify and recommend improvements for systems, technology, and processes to continuously improve efficiency

·       Conduct monthly general ledger account analyses and reconciliations

·       Participate in year-end activities including tax slips validations

·       Introduce controls that proactively identify errors for both pre- and post-payroll execution and ensure accurate posting of results to CN’s General Ledger

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and stress.

Requirements Experience

Payroll

·       Minimum 2 years of progressive payroll and accounting experience serving as a payroll administrator within a large multinational corporation

o   Systems, Applications and Products (SAP) expertise in using Human Resources, Payroll and Time modules

Education/Certification/Designation

·       Payroll Compliance Professional (PCP) and Payroll Leadership Professional (PLP) certifications

·       Bachelor’s Degree in Accounting*

·       Professional Accounting Designation (CPA)*

*Any designation for these above would be considered as an asset

Competencies

·       Demonstrates agility and drives change

·       Collaborates with others and shares information

·       Applies critical thinking

·       Innovates

·       Communicates with impact

Technical Skills/Knowledge

·       Excellent knowledge of Canadian and the United States (U.S.) Payroll rules and legislation

·       Excellent knowledge of accounting practices and procedures as well as Canadian and U.S. payroll disciplines and taxation

·       Advanced knowledge of Microsoft Office (Excel, PowerPoint, Word)

·       Fluently Bilingual, both written and verbal (English, French)

*Any knowledge for any of the above would be considered as an asset

About CN CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.